Today I came across an old meeting guide written by Kevin Ritchie: Be a “Meeting Hero”: A Guide to Conducting Better Meetings In Your Community and on the Job.
I guess I’m not the first person who thought the world needed more meeting heroes.
In the guide’s intro I found a nugget that meeting planners everywhere would do well to remember. Here’s what he writes:
7 Things Every Meeting Goer Wants to Know
- The meeting is well organized
- My time will not be wasted
- I have received all relevant information before the meeting
- There is an agenda, schedule, and goals
- My ideas and participation are valued and valuable
- I will not be personally attacked or criticized for my ideas
- The meeting will end on time
A Few Comments
I agree with all of them. Note that #1 should take care of #2, 3, 4 and contribute to 7. The majority of a meeting’s success is determined before a meeting starts.
#5 and 6 depend a bit on who is in the meeting, but with some decent ground rules, consistent enforcement of those rules, and reasonable levels of emotional intelligence (E.Q.) in the meeting’s leader; those should be met too.
The one thing that is implied, but could be spelled out more clearly is that people want to accomplish the goal.
Having a goal is one thing. Meeting it is another. I suppose, that could be what #2 means, but I think whether a meeting is a waste or not is quite subjective. Achieving the stated goal is much more cut and dry. I’m a fan of measurable goals.
What would you add to the list?